Accessibility Committee Coordinator
The Accessibility Coordinators will act as advocates for member(s) upon the member’s request with regard to issues of accessibility or potential privilege and oppression as outlined in OSCA’s accessibility policies.
Work to make OSCA more accessible for all members and potential members.
Encourage dialogue and provide education regarding issues of privilege and oppression in co-ops and on the all-OSCA level.
Act as a resource or potential advocate for members seeking accommodations, or encountering uncomfortable or inaccessible situations in their co-ops.
Plan the mandatory privilege and oppression workshops each semester in collaboration with the Education Coordinators.
Chair of the Board
The Chair of the Board is one of the four Officers of OSCA. The Chair is responsible for coordinating all activities related to the operation of the Board of Directors. While all four Officers work to keep the Board informed in terms of OSCA’s structure, policies, and relationship with Oberlin College, it is specifically the job of the Chair to make sure that Board members are informed about the consensus process, and how to participate in the Board. The Chair of the Board is also a general educational resource for consensus and facilitation for Board members and regular OSCA members.
Cleanliness & Maintenance Coordinator
Initiating and coordinating efforts to keep co-op dining halls clean, safe and functioning. This includes ongoing education of the membership on Ohio Health Code, food safety, cleanliness, and equipment operation as well as long-range planning. The CMC works closely with the Operations Managers, Food Safety Advisor, Education Coordinators, College Officials, County Health Officials, the OSCA Board, and the individual co-op Food Safety Coordinators, and Kitchen Coordinators (KitchCos).
The primary responsibilities of a Board Rep are to inform and educate their co-op on issues brought before the Board, represent their members’ concerns and feedback at Board meetings, and to act as a corporate trustee that acts to protection of OSCA’s legal interests and longevity as an organization. A Board Rep generates the policy by which OSCA operates and is charged with being a reliable and available source of information on all-OSCA issues and policy. Board Reps need to be comfortable and competent in facilitating potentially contentious policy discussions.
Co-op Dining Loose Ends Coordinator (DLEC)
The primary responsibility of the DLEC is to be concerned with the well-being of the dining co-op. The DLEC should assist the dining co-op in functioning as a cooperative, supportive, and safe environment for members. DLECs should understand: how to facilitate meetings; how to identify and respond to various potential problems within the community; and how to communicate with the membership. The DLECs, along with the CMT, are responsible for ensuring that co-op members are educated in all areas necessary to maintain a healthy and productive dining cooperative.
Co-op Food Safety Coordinator (FSC)
The Food Safety Coordinators work to ensure that the membership is food-safety trained, and that all food safety and cleanliness procedures required by a commercial kitchen are being followed.
Co-op New Member Trainer (NMT)
The primary responsibility of the New Member Trainer is to be concerned with the education and support of new members as they enter OSCA. Trainers should understand:
How to facilitate new member training sessions and workshops.
How to act as community support by orienting new members to the dining cooperative.
How to communicate with DLECS and the Membership Secretary.
The Trainers are responsible for working with the DLECs to maintain a healthy and productive dining cooperative. New Member Trainers are also responsible for educating prospective students about OSCA’s co-ops in coordination with Oberlin College Admissions.
Environmental Concerns Coordinator
Reduce OSCA’s impact on the environment through work with the Environmental Concerns Committee. Educate coopers, implement environmentally-oriented projects, coordinate recycling and composting efforts, and generally promote environmental awareness in OSCA. This implies reducing waste, reusing materials for creative purposes, and recycling when possible as well as encouraging deep and thoughtful consideration of environments from macro to micro.
The Food Coordinator is the liaison between the vendors that OSCA buys food from and the individual co-op food buyers. Weekly responsibilities include compiling orders from co-op food buyers, sending them to the vendors, and ensuring proper distribution of food.
In general, this person will work to maintain and develop OSCA’s relationships with local vendors. This includes communicating with local farmers and co-op food buyers to ensure timely acquisition and proper distribution of foods.
Ensure that the health and safety regulations of Oberlin College, OSCA, and Ohio are followed in the co-op houses (currently Harkness, Keep, Old Barrows, Tank and Third World Social Justice).
Act as a support person for HLECs and Housing Members.
Work mainly with the ResEd representative and the HLECs to make sure that communities are functioning happily and cooperatively and that all paperwork is kept and filed appropriately.
Work towards long term or other all-OSCA housing projects as they arise for the betterment of the housing communities, relations between OSCA and the College, etc.
Work closely with and assist the OSCA/OC Liaison (during Rent Contract years) to make sure College policies are being followed on the housing level and in conveying information between OSCA and Oberlin College.
Housing Loose Ends Coordinator (HLEC)
The House Loose Ends Coordinator's main responsibility is to create a safe living environment for the members of the house, ensure that the house functions in a cooperative and supportive fashion, and ensure that the knowledge to do so is passed on in some form to future HLECs and residents. They should understand: how to facilitate meetings; how to identify, respond to, and refer house members with personal or academic questions or problems to appropriate areas on and off campus; how to support house members and manage crises; how to maintain Life Safety policies, and how to complete paperwork that adequately meets College and OSCA expectations. Extensive training in all areas is provided.
Housing Operations Manager
Formalize and update OSCA cleanliness procedures as necessary (housing cleanliness manual, training documents etc.).
Serve as a resource for OSCA housing membership regarding cleanliness/operations.
Train and support OSCA housing cleanliness coordinators.
Coordinate with other OSCA staff and College administrators to ensure effective operation of OSCA housing.
Work towards long-term projects for the betterment of OSCA related to OSCA housing operation and cleanliness, keeping in mind how cleanliness of co-ops affects accessibility.
Work towards social justice within OSCA by:
Respecting that all members, staff, and employees face different challenges depending on their identities (i.e. acknowledging the existence of racism, classism, misogyny, transphobia, homophobia, ableism etc. in the world).
Listening to, respecting, and educating yourself about the experiences of members who face systematic barriers; working to accommodate these members to the best of your ability and within the boundaries of OSCA’s policies and federal and state law.
“Social justice” is herein defined as working towards a society where structural oppression does not exist.“Structural oppression” is herein defined as violence against certain marginalized groups, perpetrated through structures of power (law, government, cultural practices, etc.), for benefit of privileged groups.
Work to keep OSCA co-ops functioning at their capacities; handle the wait list and changes in membership. Download and keep record of release requests, waitlist additions/changes/removals, and process theme co-op applications.
Keep the Membership and potential members informed about the wait list and membership policies, usually through e-mail.
Facilitate the annual membership lottery in collaboration with the Business Coordinator.
Examine and thoroughly learn membership policy and work with the Board of Directors to improve it.
Be familiar with the dining and housing membership contracts. Be prepared to hold members accountable to their contract(s).
Read the OSCA Rent Contract; perform any duties related to membership that appear in the contract.
Act as a point person and train staff for membership-related concerns (Accessibility Coordinators, Education Coordinators, HLECs, and Sexual Harm Information Liaisons.
Nicaragua Sister Partnership Coordinator
To organize all committee events and meetings as well as Winter Term trips and corresponding Nicaraguan visits. Committee needs to meet regularly. Get someone to take minutes and e-mail them to everyone (including the Chair of the Board for the weekly Board packet). Educate OSCA and the Oberlin public about the partnership. Maintain funds through OSCA and SFC. Communicate with UNAG contacts: Justo Pastor Mendoza, President of UNAG-Esteli; Flor de Maria Rugama, Administrator of UNAG-Esteli; and Zaida Calero, Representative of the Women’s Sector UNAG-Esteli.
Ensuring the smooth running and efficient operation of the OSCA dining co-ops. This is done in two ways: Act as a liaison between Oberlin College Residential Education and Dining Services staff and OSCA, and by acting as a support person for the all-OSCA Operating Staff and co-op DLECs. You will be busiest at the beginning of semesters; the end of semesters, the time right before breaks, and anytime there’s a catastrophe will be almost as busy.
The OSCA/OC Liaison’s main job in is to act as a liaison between Oberlin College and OSCA during Rent Contract Negotiations. This means making sure the College understands how OSCA is set up and where OSCA is coming from, and educating OSCA about what the College expects and where the College is coming from. This also means being a resource for Oberlin College about OSCA’s structure. The Liaison will be central to the planning, writing, and negotiation of the Rent Contract, conducting the research necessary to create the language, investigating issues of compliance within both the College and OSCA, clarifying mutual understanding, and helping both parties to arrive at reasonable compromises. The OSCA/OC Liaison’s other important jobs are general documenting and organizing keeping two copies of everything, making sure minutes are taken at important meetings, planning meetings, writing agendas, and in general ensuring that lack of information or poor organization are never problems. The Liaison also works alongside the President to plan for OSCA’s future.
As an Officer of the organization, the President acts as a trustee and caretaker of OSCA and its interests. As a support person for all Staff, the President is also responsible for maintaining lines of communication among all levels of OSCA Staff, Employees, and Members. The President is the official spokesperson and should oversee all communication between OSCA and outside entities, including the press and Oberlin College.
Programming and History Coordinator
Document, catalog, and organize OSCA history as it happens; be knowledgeable about OSCA as an organization, including OSCA’s history and theory.
Work to coordinate training of new OSCA members during orientation along with the New Member Trainers, Programming Committee, your ProgramCo, and the Membership Secretary.
Coordinate the work of the New Member Trainers and co-op representatives on the Programming Committee throughout the year.
Serve as a general resource and help Members, Staff, and Employees find information relevant to their interests and/or responsibilities regarding OSCA’s past and present policies, practices, and procedures. As such, read the Board Manual.
Educate OSCA members about OSCA history, cooperative history, and cooperative theory & consensus. Work closely with co-op elected Historians and the rest of the Programming Committee.
With the Programming Committee, organize admissions tours, panels, and other events, especially for All Roads.
Reach out to OSCA alumni through working on the annual alumni newsletter, organizing the New Member Orientation Picnic, alumni weekend picnic, and other avenues as needed.
Work closely with the Office Assistant and the Student Administrative Assistant(s) to maintain the OSCA library and other historical documents in the OSCA office.
Sexual Harm Information Liaison
The job of the SHIL is to be an advocate for members of OSCA regarding matters of sexual misconduct. SHILs may only take official action on issues relating to sexual misconduct as stated in the OSCA policy on procedures for sexual misconduct within OSCA.
The primary job of the SHILs is to help OSCA members deal with issues concerning sexualized violence, sexual health, and sometimes overall well-being. The SHILs should be prepared to support the reporting party before referring them to a fully trained counselor or other supportive environment, should the reporting party so desire. SHILs are not an alternative to the College Counseling Center or any other professional resource. SHILs may be asked to help OSCA members through the College’s judicial process and other processes, and should be prepared to do so. Secondary responsibilities include self-education, support education, and maintaining accessibility.
It is the responsibility of the SHILs to equally promote their own services and those available through the College:
OSCA liaison to College groups dealing with sexual assault and sexual health issues (e.g. Sexual Information Center; Office of Equity, Inclusion, and Diversity; etc.).
OSCA sexual policy educator (frequent research and distribution of literature, etc.)
Director of OSCA policy on procedures for sexual misconduct within OSCA (e.g. speakers, brochures, article writing for Campus publications, etc.)
Participate in and organize OSCA’s 24/7 on-call support system for the OSCA membership. SHILs should organize themselves in the way they see most effective – such that at least one SHIL is on call at all times. If the three SHILs are not all on-call all the time, they should ensure that their contact system remains efficient and understandable (i.e. one google number for all). On-call SHILs will be available by phone. All SHILs should also be reasonably responsive to e-mail.
Student Administrative Assistant
Choose 2-3 more hours to come to the office weekly; the OSCA office is open Monday through Thursday from noon to 4, so all of your hours must fall into that time frame unless otherwise worked out with the Office Assistant or Business Coordinator.
Assist the Office Assistant, Business Coordinator, and Financial Manager with miscellaneous office tasks as they come up, including, but not limited to, printing jobs, envelope stuffing when necessary, shredding, printing/compiling the board packet, etc.
Assist the Officers with miscellaneous office tasks as they come up, i.e. sending emails, maintaining the stack of Borrow Book Slips and Reimbursement Forms, maintaining records of housing and dining contracts, helping with post-lottery day procedures.
Summer Office / Membership Intern
Assist office staff with membership and office responsibilities.
Work to keep OSCA on or under budget and fiscally solvent to the best of your abilities. Keep an eye on OSCA’s finances through monthly (or more frequent) reports, such as Profit & Loss, Balance Sheets, and Statements of Cash Flow. Monthly reports should be made available to the membership via Board Packets.
Make sure the general membership is kept abreast of the financial status of OSCA, how OSCA works with its money, and how the money is spent (i.e. socially responsible investing, amount paid to the College for rent, etc.).
Work with the other OSCA Officers to facilitate the smooth operation of OSCA as a whole.
Winter Membership Secretary
The WT Membership Secretary has two main sets of duties – those of Membership Secretary and those of a WT Officer. As Membership Secretary, they are responsible for filling housing and dining spaces in OSCA for Spring Semester, sending membership changes to the Office of Residential Education & Dining Services, being knowledgeable about all levels of OSCA operations, from financial organization to how a Hobart works. (You will be answering a lot of e-mails and phone calls.)
As a Winter Term Officer, you are a loose-ends coordinator for WT Co-ops. Your duties involving winter term co-op membership are limited; you should facilitate the membership process and be knowledgeable about who's in the co-ops, and work with the other WT Officers to make sure that the WT Membership is functioning smoothly. The Business Coordinator will take care of WT membership lists. Since WT co-ops are both differently and less structured than normal OSCA, and since a good number of WT co-opers are here to try coops out for the first time, you will also have numerous educational responsibilities as a salty old co-oper.
Winter Term President
The Winter Term President is the Loose Ends Coordinator and Operations Manager for OSCA’s Winter Term Program. The Winter Term President ensures the smooth running and efficient operation of the OSCA dining halls. It’s a lot of meetings and communication and making other people communicate. There’s some mediation to be done, some odds and ends, and a lot of crisis management. The Winter Term President often does what other people aren’t doing. It’s a lot about being a resource for people and about being the “face” of OSCA to both OSCA Members and College People.
The WT President should undertake at least one project to improve OSCA in some way. Finally, the WT President must eat in OSCA over winter term.
Winter Term Treasurer
The Winter Term Treasurer is the all-OSCA Treasurer and Food Coordinator for the duration of Winter Term. They are responsible for making sure that every co-op has enough food and that no co-op goes over budget.