OSCA has four Officers who are elected each year in the Fall to positions for the following academic year. Together with the rest of the OSCA Board of Directors, the Officers are trustees and caretakers of OSCA and its interests.
The President is the official spokesperson for OSCA, and oversees all communication between OSCA and outside entities, including the press, Oberlin College, and FaceBook. The President acts as a support person for All-OSCA Staff, and is responsible for maintaining lines of communication among all levels of OSCA Staff, Employees, and Membership.
Chair of the Board
The Chair of the Board is responsible for coordinating all activities related to the operation of OSCA's Board of Directors. Additionally, the Chair is responsible for keeping Membership informed, through the Board Packet, of OSCA deadlines, open and filled All-OSCA staff positions, the date and time of Board Meetings, the election timeline for next year's Officers. While all four Officers work to keep the Board of Directors informed on operational matters, it is specifically the job of the Chair to make sure that Directors are informed about the consensus process, how to participate on the Board, and how to facilitate Co-op Board Night. The Chair of the Board is a general educational resource for consensus and facilitation.
The Treasurer is responsible for keeping OSCA on-budget and fiscally solvent, and keeps the Board of Directors abreast of our financial status. Working closely with the Financial Manager, the Treasurer reviews monthly income and expenditures, and makes monthly reports to the Board. The Treasurer is responsible for training co-op elected Treasurers, and for leading the Financial Committee meetings. The Treasurer also ensures that Membership is kept abreast of how OSCA works with its money, and how the money is spent (i.e. socially responsible investing, amount paid to the College for rent, etc.).
The Membership Director is Secretary of the Board of Directors, and works to keep OSCA co-ops filled. The Membership Director keeps Membership (and potential members) informed about Wait List procedures and membership policies. Working closely with the Business Coordinator, the Membership Director facilitates the Upperclass Lottery each Spring for placement the subsequent Fall, as well as the Wait List for placement throughout the academic year. The Membership Director is responsible for training staff in membership-related concerns (i.e. Accessibility Committee Coordinators, Housing Loose Ends Coordinators, and Sexual Harm Information Liaisons.
OSCA has a number of All-OSCA staff positions. All-OSCA staff is responsible for the smooth functioning of OSCA as a whole and many have general management duties.
Accessibility Committee Coordinators (2)
The Accessibility Coordinators act as advocates for individual members (usually upon the individual member’s request) with regard to issues of accessibility or potential privilege and oppression. They are responsible for implementing OSCA’s accessibility policies to make OSCA more accessible for Membership and potential members, which includes encouraging dialogue and providing education around issues of privilege and oppression in co-ops and at the All-OSCA level, acting as resources or potential advocates for individual members seeking accommodations, or encountering uncomfortable or inaccessible situations in their co-ops. Together with Programming & History Coordinators, AccessCos plan the mandatory privilege and oppression workshops each semester.
Cleanliness & Maintenance Coordinators (2)
Initiating and coordinating efforts to keep co-op dining halls clean, safe and functioning. This includes ongoing education of Membership on Ohio Health Code, food safety, cleanliness, and equipment operation as well as long-range planning. The CMC works closely with the Operations Managers, Food Safety Advisor, Programming & History Coordinators, College Officials, County Health Officials, the OSCA Board, and the individual co-op Food Safety Coordinators, and Kitchen Coordinators (KitchCos).
Environmental Concerns Coordinator
The Enivronmental Concerns Coordinator works to reduce OSCA’s impact on the environment, and chairs the Environmental Concerns Committee. Educating coopers, implementing environmentally-oriented projects, coordinating recycling and composting efforts, and generally promoting environmental awareness in OSCA are the primary responsibilities of this position. This implies reducing waste, reusing materials for creative purposes, and recycling when possible as well as encouraging deep and thoughtful consideration of environments from macro to micro.
Food Coordinators (2)
The Food Coordinator is the liaison between the vendors from whom OSCA buys food and the individual co-op food buyers. Weekly FoocCo responsibilities include compiling orders from co-op food buyers, sending them to the vendors, and ensuring proper distribution of food. In general, this person will work to maintain and develop OSCA’s relationships with local vendors. This includes communicating with local farmers and co-op food buyers to ensure timely acquisition and proper distribution of foods.
The Housing Coordinator ensures that health and safety regulations of Oberlin College, OSCA, and Ohio are followed in co-op housing. This position acts as a support person for HLECs and Housing Members, and works mainly with Oberlin College Residential Education and OSCA HLECs to make sure that communities are functioning happily and cooperatively, and that all paperwork is kept and filed appropriately. This position also works closely with, and assists, the OSCA/OC Liaison (during Rent Contract years) to make sure College policies are being followed at the housing level, and to convey information between OSCA and Oberlin College.
Housing Loose Ends Coordinators (HLECs)
An HLEC's main responsibility is to create a safe living environment for the members of the house, ensure that the house functions in a cooperative and supportive fashion, and ensure that the knowledge to do so is passed on in some form to future HLECs and residents. They should understand: how to facilitate meetings; how to identify, respond to, and refer house members with personal or academic questions or problems to appropriate areas on and off campus; how to support house members and manage crises; how to maintain Life Safety policies, and how to complete paperwork that adequately meets College and OSCA expectations. Extensive training in all areas is provided.
Housing Operations Managers (2)
Formalize and update OSCA cleanliness procedures as necessary (housing cleanliness manual, training documents etc.).
Serve as a resource for OSCA housing membership regarding cleanliness/operations.
Train and support OSCA housing cleanliness coordinators.
Coordinate with other OSCA staff and College administrators to ensure effective operation of OSCA housing.
Work towards long-term projects for the betterment of OSCA related to OSCA housing operation and cleanliness, keeping in mind how cleanliness of co-ops affects accessibility.
Work towards social justice within OSCA by:
Respecting that all members, staff, and employees face different challenges depending on their identities (i.e. acknowledging the existence of racism, classism, misogyny, transphobia, homophobia, ableism etc. in the world).
Listening to, respecting, and educating yourself about the experiences of members who face systematic barriers; working to accommodate these members to the best of your ability and within the boundaries of OSCA’s policies and federal and state law.
“Social justice” is herein defined as working towards a society where structural oppression does not exist.“Structural oppression” is herein defined as violence against certain marginalized groups, perpetrated through structures of power (law, government, cultural practices, etc.), for benefit of privileged groups.
Dining Operations Managers (2)
Ensuring the smooth running and efficient operation of the OSCA dining co-ops. This is done in two ways: Act as a liaison between Oberlin College Residential Education and Dining Services staff and OSCA, and by acting as a support person for the all-OSCA Operating Staff and co-op DLECs. You will be busiest at the beginning of semesters; the end of semesters, the time right before breaks, and anytime there’s a catastrophe will be almost as busy.
The OSCA/OC Liaison’s main job in is to act as a liaison between Oberlin College and OSCA during Rent Contract Negotiations. This means making sure the College understands how OSCA is set up and where OSCA is coming from, and educating OSCA about what the College expects and where the College is coming from. This also means being a resource for Oberlin College about OSCA’s structure. The Liaison will be central to the planning, writing, and negotiation of the Rent Contract, conducting the research necessary to create the language, investigating issues of compliance within both the College and OSCA, clarifying mutual understanding, and helping both parties to arrive at reasonable compromises. The OSCA/OC Liaison’s other important jobs are general documenting and organizing keeping two copies of everything, making sure minutes are taken at important meetings, planning meetings, writing agendas, and in general ensuring that lack of information or poor organization are never problems. The Liaison also works alongside the President to plan for OSCA’s future.
Programming and History Coordinators (2)
Document, catalog, and organize OSCA history as it happens; be knowledgeable about OSCA as an organization, including OSCA’s history and theory.
Work to coordinate training of new OSCA members during orientation along with the New Member Trainers, Programming Committee, your ProgramCo, and the Membership Secretary.
Coordinate the work of the New Member Trainers and co-op representatives on the Programming Committee throughout the year.
Serve as a general resource and help Members, Staff, and Employees find information relevant to their interests and/or responsibilities regarding OSCA’s past and present policies, practices, and procedures. As such, read the Board Manual.
Educate OSCA members about OSCA history, cooperative history, and cooperative theory & consensus. Work closely with co-op elected Historians and the rest of the Programming Committee.
With the Programming Committee, organize admissions tours, panels, and other events, especially for All Roads.
Reach out to OSCA alumni through working on the annual alumni newsletter, organizing the New Member Orientation Picnic, alumni weekend picnic, and other avenues as needed.
Work closely with the Office Assistant and the Student Administrative Assistant(s) to maintain the OSCA library and other historical documents in the OSCA office.
Sexual Harm Information Liaisons (3)
The job of the SHIL is to be an advocate for members of OSCA regarding matters of sexual misconduct. SHILs may only take official action on issues relating to sexual misconduct as stated in the OSCA policy on procedures for sexual misconduct within OSCA.
The primary job of the SHILs is to help OSCA members deal with issues concerning sexualized violence, sexual health, and sometimes overall well-being. The SHILs should be prepared to support the reporting party before referring them to a fully trained counselor or other supportive environment, should the reporting party so desire. SHILs are not an alternative to the College Counseling Center or any other professional resource. SHILs may be asked to help OSCA members through the College’s judicial process and other processes, and should be prepared to do so. Secondary responsibilities include self-education, support education, and maintaining accessibility.
It is the responsibility of the SHILs to equally promote their own services and those available through the College:
OSCA liaison to College groups dealing with sexual assault and sexual health issues (e.g. Sexual Information Center; Office of Equity, Inclusion, and Diversity; etc.).
OSCA sexual policy educator (frequent research and distribution of literature, etc.)
Director of OSCA policy on procedures for sexual misconduct within OSCA (e.g. speakers, brochures, article writing for Campus publications, etc.)
Participate in and organize OSCA’s 24/7 on-call support system for the OSCA membership. SHILs should organize themselves in the way they see most effective – such that at least one SHIL is on call at all times. If the three SHILs are not all on-call all the time, they should ensure that their contact system remains efficient and understandable (i.e. one google number for all). On-call SHILs will be available by phone. All SHILs should also be reasonably responsive to e-mail.
Student Administrative Assistant
Choose 2-3 more hours to come to the office weekly; the OSCA office is open Monday through Thursday from noon to 4, so all of your hours must fall into that time frame unless otherwise worked out with the Office Assistant or Business Coordinator.
Assist the Office Assistant, Business Coordinator, and Financial Manager with miscellaneous office tasks as they come up, including, but not limited to, printing jobs, envelope stuffing when necessary, shredding, printing/compiling the board packet, etc.
Assist the Officers with miscellaneous office tasks as they come up, i.e. sending emails, maintaining the stack of Borrow Book Slips and Reimbursement Forms, maintaining records of housing and dining contracts, helping with post-lottery day procedures.
Summer Office / Membership Intern
Assist office staff with membership and office responsibilities.
Co-op Level Positions
The primary responsibilities of a Board Representative are to inform and educate their co-op on issues brought before the Board, represent their members’ concerns and feedback at Board meetings, and to act as a corporate trustee who acts to protect OSCA’s legal interests and longevity as an organization. Co-op Board Reps approve policy by which OSCA operates, and are charged with being reliable and available sources of information on All-OSCA issues and policy. Board Reps need to be comfortable and competent in facilitating potentially contentious policy discussions.
Co-op Dining Loose Ends Coordinator (DLEC)
The primary responsibility of the DLEC is to be concerned with the well-being of the dining co-op. The DLEC should assist the dining co-op in functioning as a cooperative, supportive, and safe environment for members. DLECs should understand: how to facilitate meetings; how to identify and respond to various potential problems within the community; and how to communicate with the membership. The DLECs, along with the CMT, are responsible for ensuring that co-op members are educated in all areas necessary to maintain a healthy and productive dining cooperative.
Co-op New Member Trainer (NMT)
The primary responsibility of the New Member Trainer is to be concerned with the education and support of new members as they enter OSCA. Trainers should understand:
How to facilitate new member training sessions and workshops;
How to act as community support by orienting new members to the dining cooperative;
How to communicate with DLECS and the Membership Secretary.
The NMTs are responsible for working with the DLECs to maintain a healthy and productive dining cooperative. New Member Trainers are also responsible for educating prospective students about OSCA’s co-ops in coordination with Oberlin College Admissions.
Co-op Food Safety Coordinator (FSC)
The Food Safety Coordinators work to ensure that Membership is food-safety trained, and that all food safety and cleanliness procedures required by a commercial kitchen are being followed.
Winter Term All-OSCA Staff
Winter Membership Secretary
The WT Membership Secretary has two main sets of duties – those of Membership Secretary and those of a WT Officer. As Membership Secretary, they are responsible for filling housing and dining spaces in OSCA for Spring Semester, sending membership changes to the Office of Residential Education & Dining Services, being knowledgeable about all levels of OSCA operations, from financial organization to how a Hobart works. (You will be answering a lot of e-mails and phone calls.)
As a Winter Term Officer, you are a loose-ends coordinator for WT Co-ops. Your duties involving winter term co-op membership are limited; you should facilitate the membership process and be knowledgeable about who's in the co-ops, and work with the other WT Officers to make sure that the WT Membership is functioning smoothly. The Business Coordinator will take care of WT membership lists. Since WT co-ops are both differently and less structured than normal OSCA, and since a good number of WT co-opers are here to try coops out for the first time, you will also have numerous educational responsibilities as a salty old co-oper.
Winter Term President
The Winter Term President is the Loose Ends Coordinator and Operations Manager for OSCA’s Winter Term Program. The Winter Term President ensures the smooth running and efficient operation of the OSCA dining halls. It’s a lot of meetings and communication and making other people communicate. There’s some mediation to be done, some odds and ends, and a lot of crisis management. The Winter Term President often does what other people aren’t doing. It’s a lot about being a resource for people and about being the “face” of OSCA to both OSCA Members and College People.
The WT President should undertake at least one project to improve OSCA in some way. Finally, the WT President must eat in OSCA over winter term.
Winter Term Treasurer
The Winter Term Treasurer is the all-OSCA Treasurer and Food Coordinator for the duration of Winter Term. They are responsible for making sure that every co-op has enough food and that no co-op goes over budget.